Common Mistakes That Cause WES Evaluation Delays From India And How to Avoid It?
Applying for a WES (World Education Services) credential evaluation is a key step for many Indian students and professionals planning to study, work or immigrate abroad. Many applicants face frustrating delays not because of WES itself, but due to common mistakes in documentation, application procedures and coordination with evaluation facilitators like Evas Global.
At Evas Global, we’ve helped thousands of applicants successfully navigate the credential evaluation process. Based on our experience, here are the most common mistakes that cause WES evaluation delays and how you can avoid them. In this blog, we’ll highlight the most frequent mistakes that cause delays, explain why they matter and give you effective tips to avoid them.
Some Of The Common Mistakes That Causes WES Evaluation Delays
1. Submitting Incomplete Academic Documents
One of the biggest reasons for WES evaluation delays is missing or incomplete documentation. World Education Services (WES) has very specific document requirements depending on country of education,
type of degree or diploma, institution you have studied.
Common document issues include:
- Missing semester-wise mark sheets
- Submitting only consolidated transcripts
- Not including degree certificates
- Providing unofficial photocopies
Even one missing page can pause your evaluation.
How to Avoid This
- Carefully review the WES country-specific document checklist
- Submit all required documents in the exact format requested
- Double-check before sending anything
At Evas Global, we conduct a full document audit before submission to minimize the risk of WES evaluation delays.
2. Incorrect Document Submission Method
WES has strict submission protocols. In many cases, documents must be:
- Sent directly by the institution
- Sealed and stamped by the university
Applicants often send documents themselves when WES requires them to come directly from the institution. This leads to immediate rejection and WES evaluation delays.
How to Avoid This
- Confirm whether your country requires direct university submission
- Ensure envelopes are sealed and signed across the flap
- Avoid opening sealed documents before submission
A small mistake here can cost weeks or even months.
3. Name Mismatch Across Documents
Another common reason for WES evaluation delays is inconsistency in name spelling like passport shows full name, but degree certificate shows initials, spelling errors across academic records WES must verify identity carefully. Any mismatch triggers a hold on your application.
How to Avoid This
- Ensure all documents match your passport name
- Provide a notarized affidavit if names differ
- Include a marriage certificate if applicable
At Evas Global, we proactively identify discrepancies before submission to prevent WES evaluation delays.
4. Selecting the Wrong Evaluation Type
WES offers different types of evaluations, including:
- Document-by-document evaluation
- Course-by-course evaluation
For example, applicants applying through Canadian immigration programs often require an Educational Credential Assessment (ECA), while universities may require a course-by-course evaluation.
Selecting the incorrect report type is a major cause of WES evaluation delays.
How to Avoid This
- Confirm requirements with the receiving authority
- Choose the correct evaluation type at the start
- Seek expert guidance if unsure
5. Incorrect WES Reference Number
Every applicant receives a unique WES reference number. This number must be included on every envelope, mentioned in university correspondence and be used in all communications. Failure to include this number can result in documents being misplaced or unmatched in the WES system, causing significant WES evaluation delays.
How to Avoid This
- Clearly write your reference number on all documents
- Share it with your university registrar
- Keep it consistent in all communications
6. Sending Documents from Unrecognized Institutions
WES verifies whether your institution is accredited and recognized.
If your university is not recognized, has changed names, is newly established, has accreditation issues. Your evaluation may be paused for verification, leading to WES evaluation delays.
How to Avoid This
- Verify your institution’s accreditation status
- Provide additional supporting documentation if needed
- Consult experts if your university has undergone structural changes
Evas Global helps applicants verify institutional eligibility before applying.
7. Poor Quality or Illegible Documents
Blurred images, faded marksheets, or partially cut-off documents often cause WES evaluation delays.
WES may request resubmission, put your application on hold, cancel the review until proper documents are received
How to Avoid This
- Use high-resolution scans
- Ensure all text is clearly visible
- Avoid cropping important seals or signatures
Small technical errors can have big consequences.
8. Delays from the University Side
Sometimes, the issue isn’t with the applicant, it’s with the university. Common problems include registrar delays, backlog in transcript processing, incorrect document dispatch and failure to respond to WES verification requests. These institutional delays are a major contributor to WES evaluation delays.
How to Avoid This
- Follow up regularly with your university
- Request tracking information for courier submissions
- Confirm dispatch details
At Evas Global, we assist in coordinating with universities to streamline the process.
9. Ignoring WES Notifications
Many applicants assume their job is done after submitting documents. However, WES frequently sends status updates, additional document requests, clarification emails ignoring these emails even for a few days can extend WES evaluation delays significantly.
How to Avoid This
- Check your email regularly (including spam folder)
- Monitor your WES online account
- Respond immediately to any requests
10. Submitting Fraudulent or Altered Documents
WES uses strict authentication and fraud-detection systems.
If any document appears altered, tampered, forged, inconsistent your evaluation may be permanently rejected.
This doesn’t just cause WES evaluation delays it can impact future immigration or academic applications.
How to Avoid This
- Submit only genuine documents
- Never modify academic records
- Work with reputable consultants
11. Applying During Peak Seasons
Certain times of the year see higher application volumes, such as university admission, immigration program openings. High demand can naturally increase processing times, contributing to WES evaluation delays.
How to Avoid This
- Apply well in advance
- Plan at least 3 to 4 months before deadlines
- Avoid last-minute submission
12. Payment Issues
Incomplete or failed payments can stall your application before it even begins. Common issues card declines and Incomplete fee payments. If payment doesn’t clear properly, your evaluation won’t proceed resulting in immediate WES evaluation delays.
How to Avoid This
- Use a valid international payment method
- Confirm payment confirmation email
- Check bank authorization limits
How Evas Global Helps Prevent WES Evaluation Delays?
At Evas Global, we understand that your academic evaluation is more than paperwork; it’s your gateway to international education and immigration success.
Our services include complete document checklist review, name discrepancy verification, evaluation type guidance, university coordination support, application tracking and follow-up and error-free submission assistance. We help minimize WES evaluation delays and ensure smoother processing.
Conclusion:
Experiencing WES evaluation delays can be stressful especially when you’re working with strict university or immigration deadlines. Fortunately, most delays are caused by preventable mistakes. By submitting complete and accurate documents, following proper submission guidelines, monitoring your application regularly and seeking professional guidance you can significantly reduce the risk of delays. If you want a hassle-free WES evaluation process, Evas Global is here to guide you every step of the way.
FAQ’S:
1. What is the most common mistake that causes WES delays?
The most common mistake is submitting incomplete documents. This includes missing transcripts, degree certificates, or mark sheets.
2. Can sending documents yourself delay the WES evaluation?
Yes, WES requires academic transcripts to be sent directly by the institution in a sealed envelope or electronically through approved channels.
3. Does not including the WES reference number cause delays?
Absolutely, If your WES reference number is missing from envelopes or communications, your documents may not be matched to your file.
4. Can name mismatches delay my WES evaluation?
Yes, If the name on your academic documents differs from the name on your WES application, verification can be delayed.
5. Do unverified or unofficial transcripts cause delays?
Yes. WES only accepts official transcripts issued by recognized institutions.
6. Can choosing the wrong evaluation type delay processing?
Yes, Selecting the wrong evaluation type (course-by-course vs document-by-document) may require changes and additional processing time.
7. Does failing to pay fees properly cause delays?
Yes, Incorrect or incomplete payment can prevent your application from moving forward.
8. Can submitting documents in the wrong format cause delays?
Yes, WES has strict guidelines on electronic submissions, sealed envelopes and translations.
9. How long does WES evaluation normally take?
Processing times vary depending on the evaluation type and document verification. Delays usually occur when additional verification from institutions is required.
10. What should I do if my WES status shows “On Hold”?
This usually means WES is waiting for additional documents or verification
11. How can I ensure a smooth and fast WES evaluation process?
By double checking document requirements, follow country-specific instructions, use correct submission methods, ensure name consistency, include your WES reference number and respond quickly to WES communications.
